What NOT to Do?
So much time is spent determining what to do - but when was the last time you considered what NOT to do?
The Four Ds of Time Management - Do, Defer (Delay), Delegate, and Delete (Drop) - provides a framework for prioritizing how you spend your time on the things that matter most. It gives you permission to identify things that are time vampires and stop doing them.
Try using this filter next time you’re feeling overwhelmed with a long to-do list:
Do – These are tasks that take just a few minutes to complete and help build momentum toward completing larger projects. Examples include answering emails or returning an important client phone call.
Defer (Delay) – Sometimes tasks are better off being temporarily paused and can be rescheduled for a more opportune time. If something is not urgent, consider whether it can be tackled later.
Delegate – Delegating tasks can be good time management, but many fail to do so. What is the best use of YOUR time, and what important tasks can you delegate to someone else?
Delete (Drop) – Deleting tasks means being ruthless with task prioritization. Consider whether it matches your job description, who would benefit or suffer from doing or dropping the work, and whether it moves you toward a desired outcome.
The Four D’s take intention and commitment - but once you’re in the swing of it you’ll find workload pressure easing and an increased ability to focus on and complete what’s most important.
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